How to convert a PowerPoint (PPTX) to PDF
Sending a presentation as PPTX is risky: the recipient may not have PowerPoint, may see different fonts or find slides out of place. As a PDF each slide is fixed as a page and opens on any device.
It is the usual way to share handouts, sales proposals, or a deck the audience can keep after your talk.
Step by step
- Click Select file and choose your .pptx presentation (up to 50 MB).
- Check that Convert to shows PDF.
- Click Convert PPTX to PDF.
- Download the PDF and review the slides with the most text or graphics.
What does not make it into the PDF
Each slide becomes one page. Animations and transitions are dropped: you see the final state of each slide with every element visible. Embedded video and audio do not play in the PDF.
Speaker notes are not included; the PDF shows the slides as the audience sees them.
Fonts and layout
The conversion is done by a PowerPoint-compatible office engine. If the deck uses typefaces that are not installed on the server, they are substituted and a title may take up more or less space. Using common fonts, or embedding them from PowerPoint's save options, avoids surprises.
SmartArt graphics and complex 3D effects are the elements most likely to differ. If the PDF is too big to email, shrink it with the compress PDF tool.
PDF or PPTX?
Send the PDF when the other person only needs to read, print or project the deck unchanged. Keep the PPTX if they need to edit it, present with your animations or see your notes.
Frequently asked questions
- Are animations kept?
- No. The PDF shows each slide as a static page with all its elements visible.
- Are speaker notes included?
- No, the PDF contains only the slides.
- What about embedded videos?
- They do not play in the PDF. If they matter, share the video separately.
- Can I convert old PPT files?
- This page is for PPTX. For an older PPT, pick that source format in the converter.
